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How To

Develop an Effective Schedule

"Make your theory as simple as possible, but no simpler."
A. Einstein

Learning Objectives

How To: develop an Effective Schedule

 
Students will understand the importance of implementing effective schedule planing and control techniques in a structured way that directly involves the project stakeholders. Mosaic's Five-Step approach to scheduling is designed to build and maintain a positive stakeholder consensus and uses the power of pro-active scheduling to build and foster a strong team commitment and create successful project or program outcomes.

This course is consistent with the Guide to Good Practice in the Management of Time in Complex Projects, the PMI Practice Standard for Scheduling and the PMBOK® Guide.

Note: This course is designed for people who already know how to use a scheduling tool and wish to move their practice to a more advanced level focused on achieving positive outcomes.

      
It's just one dam project after another!
For more resources visit our Planning and Scheduling Home Page
   
1 Day workshop earns:  PMI PDUs = 7   &
AIPM CPD Points = 
2 per Hr. (Cat. B08)
(PDU information: R.E.P.# 1705, Course ID: 101003)
Download the 1 Day Course Plan
   
   
2 Day workshop earns:  PMI PDUs = 14   &
AIPM CPD Points = 
2 per Hr. (Cat. B08 - Max. 20)
(PDU information: R.E.P.# 1705, Course ID: 101004)
Download the 2 Day Course Plan
   

See also Mosaic's  Project Time Management Workshops:

These public workshops are focused on good scheduling practice, and providing a foundation for the PTMC and PMI-SP scheduling certifications.
See More on the PTM workshops
Book an in-house workshop:
  • To book a 1 or 2 day workshop for your organisation
       

- Workshop Outline -
How To: develop an effective schedule

These intensive workshops lay out the basis for an effective planning and scheduling practice.   They are based on the PMI Practice Standard for Scheduling and the 'Guide to Good Practice in the Management of Time in Complex Projects'  plus other key references. The workshops cover:

Design and Structure your Road Map
  1. Basic framework of a schedule:
    Purpose = communication not control, Understand audience, Optimum update cycle, Role of the scheduler
  2. Activities & Milestones:
    Milestones, Attributes of an activity, Durations
  3. Logic Links:
    Rules of logic, Link types (FS/SS/FF/SF - Progressive feed - AP and Ladders - Mandatory/discretionary/external), Leads and Lags, Problems with links
  4. Schedule Design:
    Planning -v- scheduling, Heuristics size, Schedule Levels , What-if scenarios
Analyse the Schedule
  1. Schedule Design:
    Planning -v- scheduling, Heuristics size, Schedule Levels , What-if scenarios
  2. Basic calculations:
    Forward Pass, Back Pass, Integers -v- elapsed time
  3. Free Float & Total Float:
    Calculations and definitions, Using float wisely
  4. Uncertainty:
    PERT and Monte Carlo, Probability and contingency, Logic and Duration issues
Resources and Tools
  1. What is a resource:
    Cost (using resources incurs costs), Capability (resources do the work), Stakeholder / team member (need communication and motivation)
  2. Resource levelling:
    Smoothing, Levelling, Resource levelled schedule (No float – balanced by time - Critical resources & resource float)
  3. Resource problems:
    Motivation & productivity (Critical Chain / Viper), Schedule compression (Fast tracking / Crashing)
  4. Scheduling tools and methods:
    ADM / PDM / PERT, History of scheduling,
    Software tools (Presentation / Project focus / EPM focus),
    Schedule assessment (PMI Practice Standard for Scheduling),
    Emerging ideas (RDM, Momentology, Complexity)

Maintaining the Schedule
  1. Schedule baselines
  2. Updating the schedule:
    Status the schedule, Update the schedule
  3. Reporting options:
    Variance reports, Trend reports (Earned Schedule), Management Reports (Milestone trends), Team reports
  4. Data management:
    Version control, Change management, Photo diaries & records
  5. Allied processes and options:
    WBS / OBS / Control Accounts, Earned Value, Line of Balance & Chainage Charts

View training references





Key  Resources

The Guide



Buy the Book


PMI Practice Standard for Scheduling



Buy the Standard

All workshop attendees will be provided with a course workbook and references to an extensive library of papers to assist planners and schedulers develop their skills, and the managers of planners and schedulers appreciate the direct linkage between ‘good scheduling’ practice and the successful delivery of any project or program.

The ideas and practices discussed during this practical workshop 
are applicable to any schedule, developed using any software tool, to provide a framework that today’s schedulers can use to build their careers; and that project, program, PMO, and other senior managers can use to improve the scheduling practice within their organisations.

The workshop can be customised in-house to develop a project schedule for a specific project or program of work.

Notes:
-  The contents of this workshop are aligned with the PMI PMP and CAPM examination requirements (Time Management). 

 
-  For a range of free planning and scheduling resources visit our Planning & Scheduling Home Page
   

Delivery Options

How To: develop an effective schedule – 1 Day Workshop  [Click here for information on Mosaic's Workshops]

Designed for project schedulers and their managers. The workshop will introduce trainees to the concepts and processes involved in developing an effective project schedule, and using the schedule to help deliver successful project outcomes. At its conclusion, trainees will have a solid grounding in the processes and benefits of effective planning and scheduling.  [Download the 1 Day Course Plan]

The basic workshop is software independent, course variants are available for a range of scheduling tools and industries either as an additional day or incorporated within the workshop. 
[See Scheduling Software Training for Details]

How To: develop an effective schedule – 2 Day Workshop  [Click here for information on Mosaic's Workshops]

Designed for project schedulers and their managers. The workshop will introduce trainees to the concepts and processes involved in developing an effective project schedule, and using the schedule to help deliver successful project outcomes. The workshop expands on the 1-Day basic workshop to provide coverage of a wide range of project time management issues and aspects.  At its conclusion, trainees will have a solid grounding in the processes and benefits of effective planning and scheduling.  [Download the 2 day Course Plan]

Planning and Control – Facilitated Project Workshop option

Designed to kick start a new project particularly where the team is either relatively new to project management or the project is operating in a cross-functional and/or new business area. The workshop involves the team for 2 to 4 days (usually with a break) plus pre workshop and post workshop consultancy. At the end of the workshop, the project team will have a good understanding of the 5-STEPS process, their project and a completed project schedule (including scope, resources and risks defined) ready to start managing for success. This is a powerful team building exercise that contributes directly to the success of the project.
 

Earned Value for Added Control – 1 Day Classroom delivery option

This one day module can be added to any of the above training courses. [See EV Training for Details]
 

PMI-SP Training Course

This one day workshop is 'Phase 1' of our overall PMI-SP training course. [See PMI-SP Training for Details]

       

More Project Panning & Scheduling Resources

Need More Information on our Scheduling Training?

Complete an [Information Request Form] or simply email your request to:- training@mosaicprojects.com.au

Book A Workshop
[ View a complete list of all Mosaic's public courses and workshops ]

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